UK Accounts Payable Automation Software

AI-Powered Accounts
Payable Automation

Stop processing invoices manually. Connect your inbox, ERP, or cloud storage — our AI extracts, validates, and routes every invoice from receipt to payment-ready in seconds.

10× Faster Processing
99.9% Data Accuracy
£0 Manual Entry
How It Works

How AP Automation Software Works in 4 Steps

No complex setup. No consultants required. Connect your ERP and let the AI handle the rest.

1
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Connect

Link your ERP system in minutes. Connect Microsoft Business Central, OrderWise, or Infor SyteLine — with full configuration, testing, and support included.

2
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Extract

Our AI reads every invoice — PDFs, scanned images, email attachments — and extracts supplier, amount, date, VAT, and line items with 99.9% accuracy.

3
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Verify

Automatic 3-way matching against purchase orders and delivery notes. Duplicates, amount mismatches, and anomalies are flagged instantly.

4
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Approve & Post

One-click approval workflows route invoices to the right person. Approved bills sync directly to your accounting system. Zero manual data entry.

AP Automation Features

Accounts Payable Automation Features

A complete invoice processing platform — not just OCR. Built for UK finance teams who mean business.

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Multi-source Invoice Inbox

Capture invoices from email, shared drives, FTP, or API. Every invoice lands in one place, regardless of format or source.

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AI Document Extraction

Claude Vision reads PDFs, scans, and images. Extracts every field — supplier name, invoice number, line items, tax codes, due dates — automatically.

Approval Workflows

Configure multi-step approval chains based on amount, supplier, or department. Approvers receive instant notifications and can act in one click.

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Accounting Sync

Approved invoices post directly into your ERP — Business Central, OrderWise, or SyteLine. No copy-pasting. Your books stay up to date in real time.

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Live Dashboard & Reporting

Track invoice volumes, processing times, approval bottlenecks, and spend by supplier. Export to CSV or Excel at any time.

🛡️
Full Audit Trail

Every action — extraction, change, approval, rejection — is logged with timestamps and user details. Audit-ready at all times.

ERP Integrations

ERP & Accounting System Integrations

Each connector is fully implemented, configured, and supported by our team — from initial setup through to go-live.

Each connector is a one-time setup fee — includes full implementation, configuration, testing, and ongoing support.
Pricing

AP Automation Software Pricing

Pay for what you process. No seat licences, no surprise true-ups. The platform fee covers unlimited users and all core features.

Connectors are one-time setup costs billed separately. Scale up or down at any time — no long-term contracts.

Example — 500 invoices / month
Platform fee£149.00
500 invoices × £0.50£250.00
Monthly total£399.00
Platform Subscription
£ 149
per month
+ £0.50 per invoice processed
Unlimited users
AI invoice extraction
3-way PO matching
Approval workflows
Full audit trail
REST API access
Real-time dashboard
Email notifications
CSV / Excel export
Priority support
Connectors (Business Central, OrderWise, SyteLine) are a one-time setup fee — includes full implementation, configuration, testing, and support.
Request a Demo Or start a 14-day free trial →
FAQ

Frequently Asked Questions

Everything you need to know about AP automation software.

What is accounts payable automation?
Accounts payable (AP) automation is the use of software and AI to handle the end-to-end invoice processing workflow — from capturing invoices via email or upload, extracting data, matching against purchase orders, routing for approval, and posting directly to your ERP or accounting system. It eliminates manual data entry and reduces processing time by up to 90%.
Which ERP systems does AP Automation integrate with?
AP Automation currently offers fully implemented connectors for Microsoft Business Central, OrderWise, and Infor SyteLine. Each connector is a one-time setup that includes full configuration, testing, and ongoing support. More ERP integrations are on the roadmap — contact us if your system isn't listed.
How accurate is the AI invoice data extraction?
Our AI achieves 99.9% data accuracy across supplier name, invoice number, date, VAT, line items, and totals. Every extraction includes a confidence score — invoices below your threshold are automatically flagged for human review before posting.
How does 3-way PO matching work?
3-way matching automatically compares the supplier invoice against the original purchase order and goods receipt (GRN) in your ERP. AP Automation flags any discrepancies — amount variances, quantity mismatches, or unrecognised suppliers — so your team only needs to review exceptions, not every invoice.
How long does it take to get started?
Basic setup takes under 30 minutes — create your account, configure your inbound email address, and start receiving invoices. ERP connector setup typically takes 1–5 days depending on your system and complexity. Our team handles the full implementation for you.
Is AP Automation suitable for small and medium-sized businesses?
Yes — AP Automation is designed specifically for UK SMEs. Unlike enterprise-only competitors, our platform has transparent usage-based pricing, no per-seat licences, and no long-term contracts. It's cost-effective from as few as 50 invoices per month.
Is my financial data secure with AP Automation?
All data is stored on UK/EU servers with encryption at rest and in transit. Invoice attachments are stored in a private, encrypted object storage bucket. We are GDPR compliant and process all data in accordance with UK data protection legislation. A full Data Processing Agreement (DPA) is available on request.
What does AP Automation cost?
The platform fee is £149/month, which includes unlimited users and all core features. Invoice processing is charged at £0.50 per invoice — so a business processing 200 invoices per month pays £249/month total. ERP connectors are a one-time setup fee (£3,500–£4,500). There are no hidden fees and no long-term contracts.
Get in Touch

Request a demo or ask us anything

See AP Automation in action with your own invoices. We'll walk you through the platform and answer every question.

📧
Email us
We typically respond within one business day.
🗓️
Book a demo
30-minute live walkthrough
We'll show you a live extraction using your own supplier invoices — so you can see exactly what lands in the review queue.
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Connector queries
Business Central · OrderWise · SyteLine
Questions about a specific ERP integration? Our team has built each connector from scratch and can answer technical questions directly.
Request a Demo
🎉

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